No More Hassle: Why Companies Are Choosing Wallester Business for Contractor Expense Management

In today’s world, innovative ways of staffing a company, including working with contractors, are becoming increasingly important. This makes businesses more flexible, allowing them to quickly balance productivity and costs, but also creates additional challenges. Among them is the difficulty of controlling the costs that fall under the responsibility of contract workers. It forces companies to work with unclear financial plans and deal with unplanned losses.

One of the best solutions to this problem is to use expense cards for contract employees. These cards strengthen transaction control and help avoid cost overruns. But to get the most out of them, you need to connect them to a centralised corporate finance management system, such as Wallester Business.

We’ll tell you why more and more companies in various sectors of the economy are choosing the Wallester Business platform and how you can integrate it into your contractor payment management system.

Challenges That Contract Workers’ Expenses Pose

1. Slow and bureaucratic settlement process. A traditional approach involves reimbursement of actual expenses. It is usually slow, which reduces satisfaction and negatively affects the initiative of contract workers. Moreover, it slows down work processes and worsens the company’s financial results.
2. Lack of control. If a contract worker has a certain amount of money at their disposal, they can spend it as they wish. And the manager will only find out about it when it’s time to submit the report. Yes, you can terminate the agreement, but you will have to incur significant losses before doing so.
3. Administrative burden. As the number of contract workers increases, so does the amount of work for managers, accountants, and financiers. Given the specifics of this method of staffing, it seriously complicates accounting, analytics, and planning.

Why Do Companies Choose Wallester Business?

The Wallester Business platform offers an efficient and flexible way to manage expense cards for contract employees. Its features include the following:

• A centralised portal and mobile app for accessing financial information at any time, anywhere in the world;
• Instant issuance of virtual cards for specific projects or even tasks thanks to the premium level of partnership with the VISA payment system;
• The ability to order an unlimited number of physical cards, which are ideal for business trips and cash withdrawals;
• Flexible settings of spending rules for each individual card or groups of cards, for example, for project funds;
• Easy integration with popular accounting and financial platforms and an open API in the top tariff plan.

Wallester is a truly internationally popular solution. This is evidenced by the words of the company’s co-founder, Sergei Astafjev, who summarises the results of the past year:

“We have never stopped believing in our ability to deliver exceptional solutions for our partners and clients. I would like to thank every business that chose Wallester as their partner throughout the year — without your faith and support, we could not have enjoyed such amazing success. Now, let’s fly into 2025 and build on our success to make Wallester the best it can be. Thank you for your amazing support during this incredible journey.”

What Will You Get from Implementing Wallester Business in Payroll for Contract Employees?

1. Full control over payments. You know where each penny goes. In just a few minutes, you can open a specific transaction by viewing its amount, counterparty details, purpose, and other important information.
2. Speed up workflows. Even if you choose manual confirmation of financial transactions, each request is sent to the responsible person on the smartphone in the form of a push notification. This allows you to approve or reject payments in seconds without creating artificial delays or limiting the initiative of employees.
3. Less bureaucracy. The expense card management system for contract employees automates decision-making processes and, when synchronised with accounting platforms, accounting work. This allows you to reduce the workload on the company’s full-time employees.
4. Higher level of security. Automation implies acceleration and prevention of rule violations. If a contract employee tries to use a corporate card for personal expenses, the system will block the transaction and warn the manager of a possible violation.

How to Implement Wallester Business to Manage Contract Employee Expenses?

The procedure for connecting to the Wallester Business platform is simple and fast — it takes about two business days. And most of this time is spent on the initial stages. So, to implement the expense card management system for contract employees, you should follow the steps below:

1. Create an account and submit an application on the company’s official website.
2. Fill out a business questionnaire and wait for the verification results. This stage takes the most time. There is a reason for this — Wallester cares about the maximum protection of each of its partners and each cardholder.
3. Before receiving confirmation, you can thoroughly test the platform’s functionality on the demo portal.
4. Complete the registration procedure and choose a tariff plan that meets the needs and scale of the company’s activities.
5. Define the rules for approving expenses and reconciling payments.
6. Order the required number of virtual and physical cards for employees.
7. Activate real-time expense monitoring.
8. If necessary, integrate Wallester Business with accounting software.
9. Start analysing and optimising costs.

Conclusions

Companies that actively cooperate with contractors are already abandoning traditional reimbursement models in favour of expense cards. They are also embracing new technologies, using digital cloud platforms like Wallester to ensure maximum control and optimisation of costs. By joining them, you can speed up your workflows and improve your company’s bottom line without large investments and lengthy integration.